KUMS / Education / Academics / Protocol for Holding Short-term Courses For Student Groups of Iraqi Universities


Protocol for Holding Short-term Courses For Student Groups of Iraqi Universities




With regard to the geographical situations and the capabilities of the province, specifically in terms of medical education and treatment, it is crucial to use this and similar opportunities, including tourism, health tourism, and student training, to import currency into the country and improve the economy of the province. Therefore, we must first conduct realistic needs assessments in neighboring cities of Iraq, both in the Kurdish region and the south of the country. After that, we can explain our abilities to meet the needs of these areas while considering our country’s security, political, and cultural concerns and take effective steps in this regard. According to previous needs assessments, one of these weaknesses is training nurses and midwives and improving specialized medical capabilities (e.g., eyes, ears, brain, and the nervous system) in medical residents and students. 


     1. Conducting needs assessments in universities and other medical centers, including the health office of the desired city

Method: Sending experts and heads of departments to the desired cities to meet with heads of departments of their universities and medical centers, carry out field surveys, and sign contracts after determining the required points.  

Evidently, the international affairs department will be responsible for establishing communication between similar educational groups and facilitating meetings. 

    2. Announcing abilities and science and treatment facilities of Kermanshah University of Medical Sciences to the target university 

Method: through communications made in previous travels for needs assessments and by using communication tools such as email and social networks and inviting the team of heads of departments of the target faculty or department to Kermanshah.

      3. Understanding the required type of department and the number of students from the target university:

The educational courses will be held for two-four weeks, and a 30-seat bus will be used to transfer individuals. There will also be one-three translators or guides on the bus as well. Therefore, it is recommended that each group have a maximum number of 27 members. 

4.The topic will be formed in the faculty or the related department in the presence of the representative of the international affairs department. 

     5. Approving the generalities of the program by the faculty and related department 

6.Discussing the topic with the vice chancellor for student affairs in the presence of dormitory, vehicle, and food operators 

Approximate cost of the course, funds received for the vice-chancellor and time of dormitory evacuation, and the proper time for accepting guests are determined in the meeting. 

    7. The representative of the international department will announce the outcome of the meeting to the vice chancellor for education to receive the approval of the mentioned department and the requested amount as education right. 

8. Announcing the outcome of the meeting to the board of directors of the university in the form of a letter to receive approval and determine the final cost. 

9. In case of disagreement of the board of directors, the faulty parts will be removed. 

    10. The final result will be announced to the target university over an official letter signed by the international affairs manager. 

Simultaneously, information about accommodation, touristic travels inside and outside the city as a hospitality gift by the university will be provided. In addition, the target university will have the opportunity to choose better accommodations with personal expenses. 

     11. Receipt of approval by the target university and announcing the entry date, name of team members and instructors and providing a duplicate of their passports to university security. 

12.Holding a briefing for the specialized team of the education courses held for Iraqi students.

Members of the team of short-term courses for student groups:

International management: 

Dr. Yadollah Bahrami

Dr. Habib Ahmadi

Dr. Tayebeh Najafi

Ms. Faranak Vakilifar

Ms. Kamali

The vice chancellor for student affairs:

Mr. Momenipour

The vice-chancellor for education:

Mr. Ziaeipour 

Security department: 

Mr. Peymanpour

School of nursing:

Dr. Rostam Jalali

Other faculties: 

Their international affairs departments

13. Concluding contracts with private companies approved by the security regarding preparing food for students (Berkeh Co., management of Mr. Jalilian) and commute and transfer (Oghab Gharb Co., management of Mr. Abdoli).

Signing a contract with a professional photography team during the course to provide high-quality photos and videos for the website of the university during education and even tours held for students inside and outside the university. 

Sending a letter to the related education center signed by the head of the university to prepare lunch for students in the related hospital. 

14. Making the necessary arrangements with the provincial cultural heritage organization to grant tourism packages and special discounts to visit the historical monuments of the province.

15. Holding a meeting on the last day of the course in the presence of the vice chancellor for research and dean of the related faculty, as well as the instructors of the course to grant a letter of completion to students and make high-quality photos and videos. 

16. Arranging with Rani Mini-bus Co. to take the team to the border and end the course.